To make the most of a move to serviced offices, you should leverage the technology available, in order to improve productivity and reduction the friction of administration in your business. Look for these key 5 technologies from your provider as a minimum to ensure that your new office has a satisfactory specification for modern office work.
Room Booking Software
Whilst they are commonly the butt of office jokes, there’s no denying that a lot can get done in an office meeting. Ensuring that they can take place in the right place at the right time is the purpose of room booking software. These systems understand the capacity of your office and allow any employee to book rooms via an online interface, meaning your precious resources will go further. A good meeting venue will use web-based room booking software too so it’s something to look out for when booking a venue.
Calendar & Meeting Scheduling
Once a room resource has been booked, corralling attendees is the next important task for effective business meetings. Calendar software is now ubiquitous and built-in to many business email clients.
When remote employees need to connect with each other will you leave them stranded on the end of a phone? Modern teleconferencing software has said ‘goodbye’ to the days of dull, audio-only conference calls, which could often cause more confusion and awkward silences in meetings than the convenience they promise. Modern enterprise teleconferencing packages offer live video feeds and multi-user screen sharing that help get complex points across, and create far more engaging meeting experiences.
To de-couple your employees from their desks and encourage them to connect and team up in different ways, in different places, for new purposes – you will need to ensure a reliable WiFi connection is available in the serviced office. Old-fashioned LAN cables are quickly becoming redundant as employees move from fixed PC terminals to lightweight laptops and are taking their work with them!
The two trends of remote working and cloud storage have come together to produce a new force in enterprise resource planning (ERP) systems: collaborative platforms. These software platforms form the basis of file-sharing and complex project management activities. Microsofts’ Sharepoint and IBM’s Groove are good examples of this.